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Deloitte Embedded Administrative Senior Coordinator (Not Virtual) in Westlake, Texas

Deloitte Business Services

Job Title: Embedded Administrative Senior Coordinator

Location: Deloitte University, Westlake, TX

Channel/Function: Finance and Administration

Area of Responsibility: Business Services

P osition Reports to: Administrative Services Manager

Key Clients/Stakeholders: Deloitte University Managing Director and Leadership Team, Workplace Experience Leaders

Position Summary:

The Senior Coordinator plays an integral role in supporting the success of DU operations by providing a variety of administrative, project, and operational services to the DU Managing Director and Leadership team. The successful candidate will possess exceptional collaborative and interpersonal skills, thrive in a team environment, provide excellent customer service, demonstrate a high degree of self-confidence and professional presence, exercise discretion and diplomacy in all interactions, have the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible to changes in schedule and work hours (including flexibility to work overtime as required).

Responsibilities include but are not limited to the following:

  • Support day-to-day administrative needs of the DU Managing Director and select DU PPMDs/leaders, 100% on site at Deloitte University

  • Assist DU Leadership teams with projects and initiatives as needed

  • Coordinate and plan meetings and events for the DU Managing Director and Leadership team by handling logistics including securing meeting space, collaborating with team on agenda and content

  • Provide Outlook calendar support for the project team, including creating, updating, and rescheduling meeting invitations; responsible for identifying and resolving scheduling conflicts

  • Deliver exceptional project-based support and customer service; adapt methods and behaviors to effectively engage and accommodate internal client styles, preferences, and unique needs

  • Act as a trusted business advisor to help advance, implement, and achieve internal client objectives and desired outcomes; use business and subject matter expertise to provide practical and relevant ideas and insights

  • Produce superior work in a fast-paced environment, meeting deadlines and expectations for quality

  • Effectively negotiate deadlines when necessary and communicate changes to manage expectations

  • Have a broad understanding of Deloitte and Deloitte University s network of business support services in order to delegate work requests and partner with other national and local teams as appropriate to deliver work effectively

  • Accurately and proactively assess requirements for each project/request. Communicate effectively with requestors and service providers at all times, addressing questions or issues promptly and professionally

  • Plan and coordinate time and working hours to accommodate client requests and schedules; demonstrate exceptional judgment to adjust and flex hours, and address requests with a sense of urgency

  • Build positive and productive relationships with DU Managing Director and Leadership team

  • Maintain a thorough knowledge of Deloitte s matrixed organization and brand standards in order to offer superior service and accurate guidance to customers

  • On a regular basis, manage sensitive and confidential information appropriately and with a high level of discretion

Category: Administrative and Support Services

About Deloitte

As used in this document, Deloitte means Deloitte LLP and its subsidiaries. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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