Deloitte Senior Administrative Assistant (Parsippany) in Parsippany, New Jersey
Deloitte is one of the leading professional services organizations in the United States, specializing in audit, tax, consulting and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world s most well-known and respected companies, including more than 75 percent of the Fortune 100.At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you ll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business and your clients will be heard.Job SummaryThe Senior Administrative Assistant provides administrative support services for five or more Partners, Principals, and Managing Directors from various functions of Deloitte. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each client being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and an ability to understand and adapt to the clients business needs. An advanced proficiency level of administrative skills including communication and computing is required. This position will require flexibility around overtime. Illustrative Duties and ResponsibilitiesAdministrativeProvide administrative support for internal clients (such as partners and managing directors of the firm).Coordinates meetings and conferences and may attend department meetings and prepare minutes as directed.Handle sensitive/confidential information requiring a high level of discretion.Develop a good working relationship with all levels of staff in all departments.Cultivate relationships and maintain contact with external clients on behalf of internal clients.Function as a backup for other administrative professionals within the group and support other teaming activities as directed.Prepare requisitions for specific office purchases with appropriate authorization and arrange for payment.Search and collect information from various internal/external sources to provide preliminary research.Make time and expense entries accurately in a timely manner.CommunicationCompose business correspondence under direction from the clients served.Handle all incoming calls proficiently and follow through with issues raised with appropriate parties.Provide communication summaries and place calls on behalf of client as directed.Arrange essential mail both paper and electronic to help expedite client actions and avoid missing deadlines. Document CreationPrepare professional business communication documents including memos, letters, invoices and emails with some direction from client.Adhere to firm directed formats including fonts and logos for all internal and external communication documents. Organizing and PlanningArrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested by client.Arrange international and domestic travel under guidance from the client in accordance with firm policy.Coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client.Prepare official agenda for meetings.Compile materials for training and meetings with minimal direction and instruction from client. Filling and Document ManagementDevelop and maintain effective filing system for the management of client needs and requirements, including classified and confidential files.Maintain contact details for client (business contacts, etc.).Process records for destruction or disposition with supervision.Maintain and update electronic files in eDRMS, eRooms and SharePoint sites as requested.Qualifications College Degree preferred, high school diploma required at minimum. 6-10 years work experience as an administrative assistant supporting executives Background in professional services firm supporting tax function, is a plus Professional demeanor Organized, detail-oriented, competent follow through skills Excellent computer skills - MS Word, Excel, PowerPoint, Outlook Excellent communication skills spelling, grammar and proofreading Exceptional interpersonal skills positive/friendly demeanor, attentive listener Superior organization skills - ability to come up with processes and follow up Ability to exercise good judgment/decision making when necessary Ability to anticipate problems and act accordingly Ability to prioritize and multi-task - great time management Ability to take initiative - assertive and confident. Must have flexibility to work overtime as required
As used in this document, Deloitte means Deloitte LLP and its subsidiaries. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
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Category: Administrative and Support Services