Deloitte Senior Administrative Assistant-Los Angeles in Los Angeles, California
Deloitte is one of the leading professional services organizations in the United States, specializing in audit, tax, consulting and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world s most well-known and respected companies, including more than 75 percent of the Fortune 100.At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you ll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business and your clients will be heard.Deloitte is one of the leading professional services organizations in the United States specializing in audit, tax, consulting, and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world's most well-known and respected companies, including more than 75 percent of the Fortune 100. At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you'll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and get the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize everything from your career path to your educational opportunities to your benefits. And our culture of innovation means your ideas on how to improve our business and your clients' will be heard. Visitwww.deloitte.com/us/careersto learn more about our culture, benefits, and opportunities. Deloitte Services LP includes internal support areas such as Marketing and Communications, Human Resources/Talent, Information Technology, Financial Support Services. Position Summary: The Senior Administrative Assistant provides administrative support services for one or more internal clients, primarily the Partners, Principals, and Directors of Deloitte. This position will also play an integral role in supporting the success of the Tax Japanese Practice. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each client being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and an ability to understand and adapt to the clients business needs. An advanced proficiency level of administrative skills including communication and computing is required. This position will require flexibility around overtime. Primary Duties and Responsibilities: AdministrativeProvide administrative support for internal clients (such as partners and directors of the firm).Coordinates meetings and conferences and may attend department meetings and prepare minutes as directed.Handle sensitive/confidential information requiring a high level of discretion.Develop a good working relationship with all levels of staff.Cultivate relationships and maintain contact with external clients on behalf of internal clients.Function as a backup for other Administrative Assistants within the group and support other teaming activities as directed.Prepare requisitions for specific office purchases with appropriate authorization and arranges for payments.Search and collect information from various internal/external sources to provide preliminary research.Make time and expense entries accurately in a timely manner.CommunicationExcellent written communication skills in both English and Japanese with knowledge of proper grammar, punctuation and spelling in both languagesExcellent verbal communication skills in English and in formal business JapaneseCompose business correspondence under direction from the clients served.Handle all incoming calls proficiently and follow through with issues raised with appropriate parties.Provide communication summaries and place calls on behalf of client as directed.Arrange essential mail both paper and electronic to help expedite client actions and avoid missing deadlines.Document CreationPrepare professional business communication documents including memos, letters, invoices and emails with some direction from client.Adhere to firm directed formats including fonts and logos for all internal and external communication documents.Organizing and Planning Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested by client.Arrange international and domestic travel under guidance from the client in accordance with firm policy.Coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the clientPrepare official agenda for meetings.Compile materials for training and meetings with minimal direction and instruction from client.Filling and Document Management Develop and maintains effective filing system for the management of client needs and requirements, including classified and confidential files.Maintain contact details for client (business contacts etc.).Maintain reference library (articles and business subscriptions).Process records for destruction or disposition with supervision.Maintain and update electronic files in eDRMS, eRooms and SharePoint sites as requested.QualificationsCollege Degree preferred but minimum of High school diploma6-10 years work experience as an administrative assistant supporting executivesProfessional demeanorOrganized, detail-oriented, competent follow through skillsExcellent computer skills - MS Word, Excel, PowerPoint, OutlookExcellent written and verbal communication skills spelling, grammar and proofreading in both English and JapaneseUnderstanding of business Japanese cultureSuperior organization skills - ability to come up with processes and follow upAbility to exercise good judgment/decision making when necessaryAbility to anticipate problems and act accordinglyAbility to prioritize and multi-task - great time management.Ability to take initiative - assertive and confident.Must have flexibility to work overtime as required
As used in this document, Deloitte means Deloitte LLP and its subsidiaries. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
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Category: Administrative and Support Services